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Minutes: January 2023
City of Luxemburg
Minutes
January 9, 2023
Mayor Roger J. Oberbroeckling opened the meeting at 6:00 pm in the Luxemburg City Hall. Present were: Dave Rueber, Matt Ramler, and Mike Ungs, Travis Bries, Andy Bockenstedt.
Rueber made the motion to approve the agenda for January 9, 2023 seconded by Ramler.
Bockenstedt made the motion to approve the minutes from December, 2022, Seconded by Bries.
Bries made the motion to approve the financial reports, receipts, second by Ramler.
RESOLUTION #2023-02 A RESOLUTION APPOINTING FIDELITY BANK, LUXEMBURG BRANCH AS THE OFFICIAL DEPOSITORY was approved on a motion from Bockenstedt, second by Ramler. Ayes-Ramler, Rueber, Ungs, Bries, Bockenstedt
RESOLUTION #2022-01 A RESOLUTION APPOINITNG DOUGLAS HERMAN, WITH LYNCH DALLAS P.C. as the city attorney at a rate of $175.00 per hour was approved on a motion from Rueber, Second by Ungs. Ayes- Ungs, Ramler, Rueber, Bries, Bockenstedt.
RESOLUTION #2023-03 A RESOLUTION APPOINTING ANGELA O BERBROECKLING AS CITY CLERK was approved on a motion from Bries, second by Ramler. Ayes- Bries, Ramler, Ungs, Bockenstedt, Rueber
The Mayor went over the budget numbers for the current fiscal year and the next fiscal year, discussion followed on the projects, budget numbers, and max levy. The Mayor went over the process for the max levy notice and numbers with the council.
RESOLUTION#2023-04 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE IF CONSIDERING THE MAXIMUM TAX DOLLARS FROM CERTAIN LEVIES FOR THE CITY’S PROPOSED FISCAL YEAR 2023-2024 BUDGET was set for February 6,2023 at 6pm. was approved on a motion from Ramler, second by Ungs. Ayes-Ungs, Rueber. Ramler, Bockenstedt, Bries.
The Mayor Roger Oberbroeckling appointed Dave Rueber as Mayor Pro Tem.
The council had a lengthy discussion on the Commercial Ave project and the DOT sidewalk project, parking lanes projects that will be coming up. The Mayor informed the council that he is working on funding to help with these projects through ECIA. The city clerk has had a conversation with the bonding attorney on the city share of Commercial Ave and the need to take out a GO bond for this. The council is looking at concrete for Commercial Ave and placing curb and gutter on N 3rd St to Commercial Ave.
The council also went over the quote for the walking trail, the council looked into possibly doing the trail in increments over the next couple of years.
Mayor Oberbroeckling went over the cost for the W/WW pumps and repairs that will need to be done. The cost of pumps ranges from $9000.00 to $14,000.00 per pump. Mike Meyers stated that Krapfl Const. had done the repair at the lift station. The council also discussed the water and sewer rates and the need to increase due to the cost of operating and maintenance had escalated. Motion from Rueber to raise the rates $3.00 each, second by Ungs. The clerk will get the ordinances ready for review and passing at the February meeting.
The Goldfinch Geo renewal was approved on a motion from Bockenstedt, second by Ramler. Ayes-Ramler ,Ungs ,Rueber, Bockenstedt, Bries.
Matt Ramler is looking into using a grant for park improvements.
City of Luxemburg Payroll 2022:
Andy Bockenstedt-------$250.00
Travis Bries----------------$300.00
Keith Mensen------------$5280.00
Albert Meyers-----------$10,280.51
Ramona Meyers---------$281.88
Angie Oberbroeckling--$20,727.76
Roger Oberbroeckling--$2,100.00
Matt Ramler--------------$275.00
Terry Recker-------------$7500.00
Dave Rueber-------------$275.00
Mike Ungs----------------$200.00
TOTAL WAGES-----------$47,470.15
There being no further business to discuss the meeting was adjourned on a motion from Ramler second by Ungs at 7:40 pm. Submitted by: Angela Oberbroeckling, City Clerk.
Minutes: February 2023
City of Luxemburg
Minutes-Public Hearing Max Levy
February 6, 2023
Mayor Roger J. Oberbroeckling opened the public hearing at 6:02 pm in the Luxemburg City Hall. Present were: Dave Rueber, Matt Ramler, Travis Bries, and Mike Ung at 6:05pm. Absent-Andy Bockenstedt.
Rueber made the motion to approve the agenda for February 6, 2023 seconded by Bries.
No comments were received written or verbal on the max levy for property tax.
Rueber made the motion to close the public hearing and open the regular meeting, second by Ramler.
Ramler made the motion to approve the minutes from January, 2023, Seconded by Rueber.
Bries made the motion to approve the financial reports bills, receipts second by Ramler.
Resolution #2023-05 A RESOLUTION APPROVING THE MAXIMUM PROPERTY TAX DOLLARS REQUESTED FOR FISCAL YEASR JULY 1, 2023 –June 30, 2024 was approved on a motion from Rueber, second by Ramler. Ayes- Ramler, Rueber, Ungs, Bries.
Cody Austin from Origin Design was present to go over the agreement for services and design with the council on the Commercial Ave Project. Discussion followed on design and engineering. Cody stated that some services have been completed and he just needs to finish up the design. The council informed him that we will not have sidewalk along the road and no curb and gutter. Motion from Ramler, second by Ungs to sign the agreement for services with Origin Design. The contract will be redone with the changes and Cody will send back for Mayor to sign. The council is looking at April for bidding, and a completion by November 1, 2023.
ORDINANCE #01-2023 AN ORDINANCE AMENDING SECTION 6-2-9 INCREASING THE SERVICE CHARGE FOR SEWER CHARGES TO $40.00 PER MONTH. Motion to approve was made by Bries, second by Ungs. Ayes-Ungs, Bries, Ramler, Rueber. Motion for waiving the second and third reading and adopting was made by Ramler, second by Ungs. Ayes- Ungs, Ramler, Rueber, Bries.
ORDINANCE #02-2023 AN ORDINANCE AMENDING CODE 6-3A-1 INCREASING THE WATER SYSTEM RATES TO $42.50 FOR THE MINIMUM MONTHLY BILLED was ,made on a motion from Ungs, second by Bries. Ayes-Bries, Ramler, Rueber, Ungs. Motion for waiving the second and third reading and adopting was made by Rueber, second by Ramler. Ayes-Rueber, Ungs, Bries, Ramler.
Liquor License for the 4- Way Tap was approved on a motion from Rueber, second by Ungs. Ayes-Ramler, Rueber, Bries, Ungs.
The council and Mayor went over the new budget numbers for the FY23/24. The discussion included the fund balances and the road work that needs to be completed. Motion from Ramler to set March 1, 2023 for Public Hearing on the budget, second by Ungs. Ayes-Ungs, Ramler, Rueber, Bries.
RESOLUTION # 2023-06 A RESOLUTION TO SET PROJECT PRIORITIES FOR THE RCTP APPLICATION was approved on a motion from Ramler, second by Bries. Ayes- Bries, Ungs, Ramler, Rueber.
RESOLUTION #2023-07 A RESOLUTION AUTHORIZING THE FILING OF A DUBUQUE COUNTY RCTP GRANT APPLICATION, motion to approve was made by Ungs, second by Ramler. Ayes- Bries, Ramler, Rueber, Ungs.
The mayor reviewed the quotes on pumps that will need to be replaced at the well house. The pumps will run $14,000.00 for each pump and the city needs four. The mayor also went over the energy audit the Iowa Rural Water had done on the water and waste water systems.
There being no further business to discuss the meeting was adjourned on a motion from Rueber second by Ungs at 7:09 pm. Submitted by: Angela Oberbroeckling, City Clerk.
Minutes: March 2023
City of Luxemburg
Council Meeting Minutes-Public Hearing Budget
March 1, 2023
Mayor Roger J. Oberbroeckling opened the Public Hearing meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt. Absent- Matt Ramler.
Ungs made the motion to approve the agenda for March 1, 2023, second by Rueber.
The Mayor opened the Public Hearing on the Budget for FY2024. There has been no comments written or verbal received on this topic. Bockenstedt made the motion to close the Public Hearing on the budget and open the regular meeting, second by Bries.
Rueber made the motion to approve the minutes from February 2023, Second by Bockenstedt.
Bries made the motion to approve the financial report, bills, and receipts as reported, second by Ungs.
Board members from Keep Luxemburg Beautiful- Lynn Bockenstedt and Brittani Ludovissy were present to go over events they have planned and projects they are looking at for Luxemburg. The first event is scheduled this month at the 4-Way Tap. Projects discussed were –walking trail, pickle ball courts, landscaping and lighting at city signs.
Rueber made the motion to approve RESOLUTION #2023-08 APPROVING AND ADOPTING THE BUDGET FOR FY2024, second by Bockenstedt, ayes Bries, Bockenstedt, Ungs, and Rueber.
The Mowing bids will be opened at the April meeting. The bid can be done per area or as one bid for all areas. The clerk will post the notice and bids will need to be into city hall by 3pm on the 30th of March, 2023.
Cody Austin from Origin Design was present to go over the plans and design for Commercial Avenue. The council reviewed the plans and timeline for this project. Mayor Oberbroeckling signed the DOT permit for this project. Motion from Bries to set the public hearing for March 20, 2023 at 6pm for the project, second by Rueber. Ayes- Ungs, Rueber, Bockenstedt, Bries.
The Mayor informed the council that there is an interest in the old school building and the city has put in a grant application for the Brownfield Coalition for asbestos inspection and assessment through ECIA.
The council also discussed the water plant and the need to replace the meters that are 20 years old. The council reviewed the cost per pump, labor installation, efficiency and rebuild vs. new.
There being no further business to discuss the meeting was adjourned on a motion from Rueber, second by Bockenstedt at 7:02pm. Submitted by: Angie Oberbroeckling, City Clerk.
City of Luxemburg
Council Meeting Minutes-Public Hearing on proposed plans, specifications for Commercial Ave Project.
March 20, 2023
Mayor Roger J. Oberbroeckling opened the Public Hearing meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.
Rueber made the motion to approve the agenda for March 20, 2023, second by Bries.
The Mayor opened the Public Hearing on the proposed plans, specifications, and form of contract and estimate of cost for the Commercial Ave Project. There has been no comments written or verbal received on this topic. Bries made the motion to close the Public Hearing and open the regular meeting, second by Ramler.
Rueber made the motion to approve the minutes from March 1, 2023, Second by Bries.
Mayor Oberbroeckling signed the DOT contract for the ADA sidewalk and parking lane project along Hwy3/52 .Motion from Ramler to approve the mayor signing this contract, second by Bockenstedt. Ayes- Ungs, Rueber, Bockenstedt, Bries, Ramler.
Motion from Rueber, second by Ramler to approve plans, specs, estimate of cost, form of contract, second by Ramler. The bid opening on this project will be held on March 27, 2023 at 1pm in the Luxemburg City Hall.
Discussion on the 4-Way Tap adding a concrete patio and fence to the east of the building. Kyle will need to contact his dram shop insurance to see what their guidelines are for this.
There being no further business to discuss the meeting was adjourned on a motion from Ramler, second by Ungs at 6:16pm. Submitted by: Angie Oberbroeckling, City Clerk.